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1. How do I submit my proposal?

All proposals must be submitted using the online form. Once submitted, your proposal will be forwarded to Community Services for review. Proposals sent by email or in hard copy will not be accepted.

2. How are programs selected?

Proposals are reviewed by the City’s Recreation team. Programs are selected based on community needs and alignment with the City’s goals and strategic priorities. Additional considerations include the uniqueness of the program, accessibility and affordability, potential to foster community connections, overall benefit to participants, and the City’s capacity to deliver the program effectively.

3. How long before a program starts do I need to submit my application?

As a general guideline:

• Winter (January – March) proposals are due in early June of the previous year
• Spring (March – June) proposals are due in early October
• Summer (June – September) proposals are due in early January
• Fall (September – January) proposals are due in early March

4. Why are deadlines so early?

Proposals are due several months in advance to allow sufficient time for review, coordination, planning, scheduling and promotion. Early deadlines ensure programs can be included in the seasonal Program Guide and give participants the opportunity to register.

5. I missed the deadline. Can I still submit a proposal?

Yes, proposals are accepted year-round, but they are reviewed on a seasonal basis. If the City issues a call for proposals for a specific program, submissions must be received within the stated timeframe to be considered.

6. What do I need to submit with the form?

Along with your proposal, organizations or businesses must be prepared to provide supporting documents as part of the approval process. These include:

• Proof of sufficient insurance coverage
• A valid WorkSafeBC Clearance Letter
• Any required licences

These requirements help manage risk and ensure the safety of all participants and partners.

7. Do I need a City of Coquitlam Business Licence?

Yes, any business operating within the City of Coquitlam must have an active business license with the City.

8. What are the Evaluation Criteria?

The evaluation criteria assesses whether the proposal is:

• Unique and Innovative
• Aligned with City priorities and strategies
• Provides value for money
• Meets our identified needs
• Feasible

The criteria is weighted out of 90 and is reviewed and assessed by our Recreation team.